IEC: SENIOR ADMINISTRATIVE CLERK [SAC]

Job Title

SENIOR ADMINISTRATIVE CLERK [SAC] KWAZULU-NATAL: ETHEKWINI METRO [Ref: PO-0516]

Employment

Permanent


Location

KwaZulu Natal

Remuneration

An inclusive remuneration package of R 237,198.00 per annum

Overview

The purpose of the position is to render an administrative support service to the Regional Office

Responsibilities/Duties

General administrative support services: Record, organise, store, capture and retrieve correspondence and data (line function); Update registers and statistics; Handle routine enquiries; Make photocopies and receive or send facsimiles; Distribute documents/packages to various stakeholders as required; Keep and maintain the filing system for the office; Type basic letters and/or other correspondence when required; Keep and maintain the incoming and outgoing register of the component; Manage pool vehicle administration in the district; Coordinate logistics of meetings.
Supply chain clerical support service: Liaise with internal and external stakeholders in relation to procurement of goods and services; Obtain quotations and follow up on submission of invoices; Complete procurement forms for the purchasing of standard office goods; Stock control of office stationery; Keep and maintain the asset register of the district; Coordinate submission of assets; Submit quarterly reports.
Personnel administration clerical support services: Maintain a leave register for the district; Keep and maintain personnel records of the district; Keep and maintain the attendance register of the district; Coordinate travel and accommodation.
Financial administration support service : Capture and update expenditure in the district; Check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval; Handle telephone, rental accounts and petty cash for the component; submit regular reports.

Requirements

The successful candidate must be in possession of a Matric/N3 plus 3 years relevant working experience; knowledge and understanding of the legislative framework of the Electoral Commission and election related matters will be advantageous; knowledge of clerical duties, practices as well as the ability to capture data, knowledge of working procedures in terms of the working environment; compute and collecting statistics; office administration skills; minute taking; consolidation of reports; good verbal and written communication skills; good organizing skills and computer literacy; the successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district.

More Information

Applicants for the above position/s should not have a high party political profile.  Applications must in all cases be marked with the relevant reference numbers and be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents.  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).  Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.  Please note that the curriculum vitae, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof
The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel.  The Electoral Commission is under no obligation to fill the position/s after advertising it and reserves the right not to make any appointment in the above post/s.  Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Suitably qualified candidates must forward applications with the required documentation to the relevant address below:

 

Applications for Vacant Post in KwaZulu-Natal

Ms L Mkhize 

Fax: 086 518 1876 

Email: HRKZN@elections.org.za

Closing date for all applications: 20 February 2018. Please take note that no applications received after the advertised closing date will be considered.

 

 

Please note

  • Applicants for the above position/s should not have a high party political profile.
  • Successful candidates will be required to enter into performance contracts.
  • Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
  • All applications must include:
    • a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice;
    • a recent, updated comprehensive curriculum vitae; and
    • certified copies of all qualification documents and identity documents.
  • Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.
  • Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
  • All appointments are subject to a probation period of twelve months.
  • The Electoral Commission will only correspond with short-listed candidates.
  • The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

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